Solution example · Property management

Twelve owner reports, and nobody loses a weekend to them.

A property manager's monthly owner reports went from a two-to-four-week grind to a day or two of review.

Scroll to watch it work

120analyst hours a month

The 3rd of the monthTwelve owners are waiting for their reports. Last month those reports took 120 analyst hours. Each square is one hour.

Where the time goesThe numbers live in four systems that don't talk to each other: the rent roll, the maintenance log, a vacancy spreadsheet, and the bank export. So 55 hours go to copying, 35 to checking, and 30 to writing.

OvernightThe automation reads all four exports, every row, from files you already have. It runs in your accounts. The 55 hours of copying are gone.

Numbers firstCode checks every figure and ranks problems by the money at stake: a short rent payment, a long vacancy, the same repair twice. That's 35 more hours. The AI only writes about what the checks hand it.

Then wordsThe AI drafts each report around those numbers, and every figure links back to the row it came from. Writing drops from 30 hours to 14 hours of reading and fixing.

A person signs offYour manager reads each draft, adds what the data can't know ("the roofer is booked for the 14th"), and approves it. Nothing goes to an owner without that approval.

The number that movedWe promised half. By October the same twelve reports took 14 hours, down from about 120.

The number that moved

Analyst hours per monthly report cycle

Before

120 hours

After

14 hours

Example figures for a 12-building portfolio, based on an automation we built (est. 2–4 weeks down to 1–2 days). A sprint measures your own baseline first.

The catch

It needs exports you can get at, and the first month is slower.

If your property software can't export the rent roll and work orders, we find that out on the free call and say no. Month one includes setting up the checks, so the full saving shows up from month two.

What we check on the free call

Exports: Can your property software and bank give us a file every month?
Templates: Do owners get one format, or does each want their own?
A reviewer: Is there someone with about two hours a week to review drafts during the sprint?
Month one: Setup takes part of the first cycle. Is that OK for this month's reports?

Your version of this

Four weeks, one number, and you keep what we build.

This is one example of past work, and your bottleneck probably looks different. We build for yours, in your accounts, and you keep it: no software to buy, no subscription, no ongoing commitment.

The number: Analyst hours per monthly owner-report cycle
Baseline: Measured on your own work before week 1
Target: Half the baseline, measured in week 4
The weeks: 1 build · 2 real reports · 3 every owner, plus training · 4 measure
You provide: Monthly exports, one reviewer, about 2 hours a week
The promise: Hit the target or you don't pay

Want this for your team? Contact us.

A free one-hour call about your number and how the work gets done today. If we can't see a way to halve it, we'll say so.

No software to buy and no subscription
It runs in your accounts, and you keep it
If we miss the target, you don't pay